A board meeting online is a great way to keep your board members involved and make decisions without the hassle and expense of travelling. However certain issues can affect the efficiency of your meetings, and can hinder the effectiveness of your board.

Disconnections. Remote participants may experience difficulties connecting to a virtual conference, as opposed to those who attend in person. While this might not be a major issue, it can still create a feeling of disconnection and reduce the level of engagement. Make sure to offer a high-quality video conferencing solution that is user-friendly and has high-quality sound.

Inadequate documentation. A vital aspect of a board meeting is recording minutes, which should be precise and clear. Ideally, the designated minutes-taker will document all discussions and decisions verbatim to avoid confusion later. You should also think about investing in a system of document management that lets you securely share and store meeting materials and records.

Low board member involvement. The camaraderie and discussions that take place in person between board members can be difficult to replicate online. Try adding some breaks, icebreakers, or even a quiz to your meeting.

Time constraints. The time limit to discuss each topic in an online board company secretarys role in board management meeting could be a major drawback. Set the time limit for each discussion. Also, be careful not to overwhelm your directors with lengthy topics that are difficult to discuss.