A governance portal or a board portal software solution provides administrators and directors with a secure, digital workspace for collaboration on confidential information, documents and meetings. The best portals allow board members to easily prepare for board meetings and participate in ongoing work between meetings. In addition to facilitating meeting preparation, modern portals allow an easy collaboration between board members and committees as well as key stakeholders and other external partners.

Boards have limited time so it's crucial that a board management software solution is designed to be simple and easy for members to use. Ask the vendor if their product is user-friendly and if they have videos or other resources available to assist members in their navigation. You should also learn how easy it is for directors to begin their first meeting and how the platform syncs with their calendars.

Modern board portals are built to be as effective as boards themselves, increasing the level of engagement and productivity by offering features like task management that make it easier for members to stay on top of responsibilities between meetings. Additionally modern portals provide electronic signatures and voting for rapid, secure approval of documents boardroom-online.blog/nonprofit-board-term-limits and a simple way to create and edit agenda items, documents, and minutes of meetings.

The most recent generation of board portals enables directors and administrators to continue working on the cloud. This allows for a CFO from Chicago to update a Board Book at the same time with an IT director from Washington DC. This increases the effectiveness of a board meeting and ensures all members have access and are updated with the latest information.