It is your job as an administrator to ensure your team is properly managed. The plethora of tools for managing work can make the task a bit overwhelming But some are more effective than others. The trick is to figure out which tools and procedures best meet the specific needs of your team and then concentrate on how you can use these tools to maximize efficiency.

The root cause of most organizational problems is poor prioritization. trying to manage multiple tasks at the same time can be distracting and even unproductive, causing you to spend time on tasks that are not as important and ignoring more valuable ones. Prioritizing tasks based on their importance and amount of effort to complete is the best method to avoid this. If you're unsure of how to prioritize tasks, start by determining your company's strategic goals and the organization's OKRs. Then, tie your work to these overarching objectives by linking tasks to their respective deadlines and deliverables.

When your team has everything they require in one place, it's much easier to stay on top of their projects and meet their deadlines. For instance using templates for projects for all your initiatives can help you standardize the process and speed up reviews and approvals. Additionally, creating checklists to manage repetitive tasks can reduce time and increase the accuracy. Additionally, when tasks are clearly assigned to individual team members, it's easy to see who's responsible for moving each project forward. This can also stop a bottleneck from happening where one person is unable to complete a task while everyone else waits for them to begin.